All-in-one system for professional education management

AcademyManager is suited for companies, academies, training providers, HR development departments, and training teams that want to centrally organise, manage, and offer seminars, training courses, and digital learning programmes.

Switching makes sense when training courses need to be planned regularly, participants managed, learning offerings provided, and results documented – and when manual coordination, duplicate data entry, or recurring routine tasks are increasingly consuming time. A centralised solution helps to standardise processes, reduce sources of error, and make seminar management more efficient, secure, and scalable.

Learning programmes today are offered in many different formats: as in-person seminars, online training, webinars, blended learning offerings, or purely digital learning modules. For participants, it is hard to understand why they should use different systems depending on the format.
AcademyManager combines seminar management and learning management system in a single solution. This results in leaner administrative processes without unnecessary interfaces and duplicate data maintenance – as well as a unified learning environment in which registration, booking, and learning are all managed centrally.

The implementation effort depends primarily on whether you are starting fresh or replacing existing systems and processes. A greenfield start is usually possible within a few days or weeks. For more complex scenarios involving legacy systems or legacy data, we assess together which requirements, stakeholders, and technical conditions need to be taken into account.
A phased rollout is often recommended – starting quickly with a selected target group to gather initial experience. Individual customisations are ideally evaluated only after go-live, since it usually only becomes clear at that point which requirements remain genuinely relevant in the new system.

Together we assess which processes, data, and structures should be carried over from existing systems – such as participant data, seminar histories, or course information. This is not just about migration, but also about clean-up and simplification: important information is retained, unnecessary complexity is reduced, and your seminar management is transferred cleanly into AcademyManager. We also clarify whether, and which, historical data from AcademyManager should flow into third-party systems.

Yes. AcademyManager is designed for integration into existing system landscapes. For authentication, we support Single Sign-On via the common standards SAML 2.0 and OpenID Connect, connecting solutions such as Entra ID (Azure AD), Active Directory/LDAP, or existing identity providers. Users and groups can be provisioned via SCIM or automated CSV import from HR or directory systems, so that accounts and permissions do not need to be maintained in two places. Manual upload via CSV or Excel is also available.
Via a documented REST API, AcademyManager can also be connected to virtually any third-party system – such as SAP, HR suites, or reporting/BI tools. Together we assess which systems should be connected and which solution is technically sound, secure, and sustainably maintainable for your organisation.

Data protection in AcademyManager is not an afterthought – it is an integral part of the system concept from the outset. All processes are designed to be GDPR-compliant and follow the principle of data minimisation: only the data that is genuinely required for a given purpose is stored.
Wherever possible, data is processed in anonymised or aggregated form. This allows relevant information to be used without unnecessarily retaining personal data.
For us, data protection does not end with the software – it also encompasses operations. That is why we host exclusively in Germany, operate our own hosting department, and can also implement on-premise scenarios where required.

After go-live, you are not on your own. You receive competent support and advice from people with years of experience in our solutions and the requirements of modern learning organisations. In most cases, you can reach a knowledgeable contact directly – without lengthy waiting times.
Beyond that, we help you get the most out of your seminar management software – with training, consultancy, and recommendations tailored to your processes, goals, and learning strategy.